ROOMLINE IN PRACTICE

Built around
how a home works.

Rooms change hands. Agreements overlap. Keep the people and records connected.

Individual room rentals

One house. Different move-out dates.

A four-bedroom house has three occupied rooms and one vacancy. Each resident has a separate agreement, so a property-wide occupancy number only tells part of the story.

Illustrative workflow · Not a customer testimonial
  1. Name each bedroom on the floor plan. Keep kitchens and hallways as shared areas.
  2. Connect each resident to the room and signed agreement they occupy.
  3. Open the resident’s tenancy when dates change. Keep the room and its history for the next resident.

See who lives where without opening a separate spreadsheet for every bedroom.

Explore the room-rental workflow
Friends & shared leases

Two roommates. One agreement.

Jamie and Sam share a room under one $1,100 monthly agreement. Each has a $550 planned share. Creating two copies of the lease would make it too easy to count the total twice.

Illustrative workflow · Not a customer testimonial
  1. Create one lease and add both residents to it.
  2. Record the total rent and each roommate’s share. Store the signed file with the lease.
  3. Connect condition records to the tenancy and name the areas covered. Check the agreement before recording a roommate change.

Keep the agreement together while each person retains their own contact record. A recorded rent share does not confirm payment.

Organize a shared lease
Resident handovers

The photos belong with the tenancy.

One resident leaves Room 02 and another arrives a week later. Photos need to identify the visit, room, and tenancy—not disappear into a folder called ‘House photos’.

Illustrative workflow · Not a customer testimonial
  1. Open the resident’s condition records from their tenancy.
  2. Create a move-out record with photos, notes, and the areas inspected.
  3. Keep the next resident’s move-in record separate. Track unresolved repairs as maintenance.

Find the relevant visit without mixing different residents’ records. Condition records document observations; they do not decide deposit deductions.

Read the move-in photo checklist